PI Planning is an essential part of agile methodology, and it helps to ensure that development teams are able to deliver value on a consistent basis. They involve getting together ART stakeholders across all the Agile Release Trains within the solution train to ensure theyre synchronised. Teams add sticky notes that describe features theyll be working on. Fill-in the form to complete this step. Iteration Goal: What are you trying to accomplish in this iteration? What is an example of SAFe Scrum Master servant leader behavior? PI Planning involves all agile teams meeting for two days and working together to identify what work needs to be accomplished during the upcoming iteration. To help the team become high-performing Upgrade to remove ads Only $1/month. The framework is geared at improving visibility, alignment, and collaboration and should lead to greater productivity, better results, and faster delivery. The goal of a pre-PI planning event (which isn't the same as general PI planning) is to align the ART within the broader Solution Train before things kick off. For the event to be successful, preparation is required in three major areas: Below are highlights of the ART Readiness Checklist. Developers help with identifying risks and dependencies, and support the team in drafting and finalizing Team PI Objectives, before participating in the Team Confidence Vote. Leading SAFe During this process, teams identify risks and dependencies and draft their initial team PI objectives. The PI Planning meeting is a two-day event in SAFe methodology where proper planning is done. The outcome of the program should be a baseline iteration plan, which is essentially the delivery team's promise to the product owner and stakeholders about what they will deliver during the Program Increment. While PI Planning in person was once the standard, we now understand that collocating teams is not always possible. The PI Planning event is a two-day intense planning session that brings together all of the teams, stakeholders, and product owners/managers in one location to analyze the program backlog and establish the business's path. Define the project scope and constraints. PI Planning (or Agile Program Increment Planning) is a 2-day event that takes place at the beginning of an organization's Program Increment; it is a key extra step in Agile project management. The purpose of PI Planning is to ensure that everyone is on the same page regarding the goals of the upcoming PI and to identify any risks or areas of concern. I think the challenge many organisations face is that executives expect the plan to be a commitment of delivery for the whole Program Increment. Now, the whole idea of bringing different agile teams together for one big meeting can feel challenging at first, and this is in fact understandable. Most companies hold their PI planning meetings quarterly, in a month preceding the next increment. Quick definition: SAFe or the Scaled Agile Framework is a series of guidelines and practices designed to help bring agility into larger organizations, across all teams and levels of the business. Facilitate the coordination with other teams for dependencies. Tips for distributed teams and remote PI Planning. Any presenters will also need to get content ready for their presentations. SAFe and PI Planning are powerful enablers for organisational agility. Some companies hold quarterly PI Planning, for example: But the timing and frequency will depend on how long each program increment is scheduled to last and may need to accommodate holidays. The traditional waterfall approaches fall short because theyre slow and inefficient. Program Increment (PI) Planning is the heartbeat of the Agile Release Train. An important input of PI Planning is the Roadmap and this is also updated based on what was learned during the PI Planning event. PI Planning is incredibly beneficial for large scale agile organizations. You also have the option to opt-out of these cookies. Preparation is particularly required across these three core areas; Logistics readiness is an important part of preparing for PI Planning in agile. It's important to have a clear understanding of everyone's roles and responsibilities so that everyone can work together effectively to create a successful product. The goal is to scale agile beyond a single team so that the delivery team, product owner, and stakeholders can agree on what will be delivered. Build customer empathy with your team in Jira. Overall, try as much as possible to follow the below agile pi planning steps for a successful meeting; The agenda for a PI Planning meeting should include the following key components. Or maybe youve been doing PI Planning for a while now, but its not running too well and you have room to improve but not sure where. The most common pattern for a PI is four development Iterations, followed by one Innovation and Planning (IP) Iteration. 5400 Airport Blvd., Suite 300 Essential SAFe is more basic and does not have a Solution Train, so if youre operating at this level, you wont need pre-PI Planning so formally. Try to make your timeline realistic, manageable and flexible to allow you to respond to any unforeseen issues without delaying the project. c) Program Backlog Refinement. How does SAFe handle the "fear of conflict" team dysfunction? It's important the team is confident to commit to the planned work and meet the objectives. This is typically a two-day event held every 8-12 weeks. If its less itll need reworking (until it reaches a high confidence level). But whether your team is distributed across multiple timezones or a couple of team members cant make it on the day due to sickness or something else, its a good idea to record the event, too. SAFe is based on three primary bodies of knowledge which include Agile development, systems thinking, and what type of product development? The Participants of the PI Planning meeting are all the team members, the business clients or the stakeholders the managers if any and product owners . If none do, so state. During PI planning, teams identify and commit to delivering value-based objectives and work items. Throughout the event, business stakeholders, project owners, and project teams review their program backlog. By providing facilitation to breakout groups focused on specific problems. c) PI Planning. Speaking of projects, these had a habit of conflicting - one team would release something and then it would break something in another teams project. Its a good idea to carefully test all the equipment and connections ahead of time to minimise potential problems. Facilitate the team preparation for PI system demo. The Agile Manifesto states, The most efficient and effective method of conveying information to and within a development team is a face-to-face conversation. SAFe takes this to the next level with PI planning. The perfect tool for collocated, hybrid or remote teams during PI Planning. Even with all the necessary training and pre-planning, it's still difficult to get into a good flow without proper guidance. We use cookies to analyze website performance and visitor data, deliver personalized content, and enhance your experience on the site. Large-scale SAFe development is a finely tuned machine that must be maintained. What is accomplished in the first part of the pi. A PI may last for 8-12 weeks while the PI planning event generally lasts for 2 days. The best way to get a picture of what happens during PI Planning is to take a look at an agenda. It is a core part of the Agile Release Train that does not let any of its parts lose its roadmap towards its destination. Its a way for teams to plan and organize their own work and tackle user stories and tasks in smaller time boxes. The process is visible to all stakeholders. https://www.linkedin.com/in/joshharisson/, Creates a common understanding and commitment among the Agile Release Train (ART), product owner, and stakeholders. teams of developers, which also stops them from launching projects on time. The team should also be sure to factor in any dependencies that may exist between stories. Uncommitted objectives are not extra things to do in case there is time. A pre-planning event - separate to PI Planning - is to make sure that the ART is aligned within the broader Solution Train before they do PI Planning. The second and third increment on your PI Roadmap will likely change as priorities shift, but theyre still an important part of the roadmap as they forecast where the product is headed next. Use Scrum to create safe environment for conflict. Only then can the team truly be ready to plan for the upcoming meeting. When working with an Agile team, what is expected from Product Management? They have content authority to make decisions at the User Story level during PI Planning Team Breakout sessions. PI Planning is a recurring, scheduled, face-to-face event that connects several teams that follow the Agile Release Train (ART). Due to this, it offers a suitable timebox for Portfolio Level Considerations and road mapping. Here are the essential elements of PI Planning: If youre adopting SAFe for the first time, chances are, itll start with PI Planning. What is accomplished in the first part of the PI Planning meeting? During which event are the team PI objectives agreed? Execution of the PI begins with all the teams conducting planning for the first iteration, using their PI plans as a starting point. what is accomplished in the first part of the pi planning meeting? The confidence vote is all about making sure that the attendees are in alignment and that they agree that the plan in its current form is do-able within the given timeframe. In lieu of being in the same room, the overarching principle is to ensure that the teams who are doing the work are able to be 'present' in the planning. So, to start with, the Oxygen team switches from working with traditional Waterfall project management methods to embracing agile principles. In this case, the Solution Train provides coordination using a Pre-PI Planning event, which sets the context and provides the inputs for the individual ART PI planning events. Plan for and track risks and dependencies. Which of the following molecules possesses a double bond? What is accomplished in the first part of the PI Planning meeting?-Items are selected from the Program Backlog-The Scrum Master decides how much work can be accomplished-All tasks are defined-The Product Owner defines the iteration goal. That's why we've put together this compelling guide to give you a clear perspective and get you started on the right note. The first day of the PI planning started with an introductory word from the business owners, followed by the Strategy and Vision presentation, and an overview of the logistics of the day. Functional cookies help to perform certain functionalities like sharing the content of the website on social media platforms, collect feedbacks, and other third-party features. The PI Planning meeting is organized by the Release Train . . Descriptions of each item follow. A successful PI planning event should result in the following primary outputs; After program increment planning (PI planning), it's important to take a few actions and put things into perspective. The other Agile Teams on the Agile release train (ART). If its less than three, the team reworks the plan. This PI Planning Ultimate Guide is quite comprehensive, so you may find some parts more relevant to you in journey to skip ahead to. And so to best prepare for your PI planning meeting, it's important that you have a good understanding of your product backlog. These cookies track visitors across websites and collect information to provide customized ads. These companies are looking for new ways to organize people into projects and introduce more effective ways of working. These cookies will be stored in your browser only with your consent. Many companies find that 8-12 weeks (which adds up to 4-6 x 2-week iterations) is the right amount of time for an increment. However, large Value Streams may contain multiple ARTs and suppliers. Scrum Masters are effective by using scrum methods, supporting SAFe principles and practices, and what else? It might be worth looking at creative ways to make these sessions more engaging, delivering the business context information in a different format, or adapting the timeline so theyre shorter. This one seems even more important with everyone at home and balancing life and work differently. Implementing SAFe The fundamental goal of PI planning is to come up with a realistic plan that the team can actually achieve. Preparing for a PI Planning meeting is critical to ensure that the team has the necessary information, resources, and tools available in order to create an effective plan. All very good reasons to do PI Planning. Why is a confidence vote held at the end of PI Planning? Program increment (PI) planning is an event that creates a shared vision among Agile teams. It happens during the team breakouts sessions of the PI Planning event. 7 Q d) Inspect and Adapt workshop. And similar to regular PI Planning events, plans go through a first-of-five vote of confidence to ensure they meet the solutions objectives, and are reworked until the attendees average 3 fingers so more. Its really a lot like PI Planning but at a higher level, across the overall solution and not just the individual ART. During PI Planning, they participate in Breakout sessions to create and refine user stories and acceptance criteria (alongside their Product Owner) and adjust the working plan. Potential issues and risks are identified, discussed, and either owned, resolved, accepted, or mitigated. Trust your . Plan work for the IP Iteration during PI Planning. When looking at a program board, what does it mean when a feature is placed in a team's swim lane with no strings? The goal of Lean is to deliver the maximum customer value in the shortest sustainable lead time while providing what else? When is a Feature hypothesis fully evaluated? Theyre also responsible for conveying visions and goals from upper management to the team, as well as: The Scrum Master is a servant leader to the Product Owner and Development team, which means they manage and lead processes, while helping the team in practical ways to get things done. We should keep a check on the historical velocity of team before over- committing the team's capacity. Plan the road ahead for your project in Jira. As a result, theres greater visibility across all the teams, changes are made more frequently, and teams work with each other - not against each other. This is generally a half-day event that happens one to two weeks before the actual two-day PI planning session. We'll cover: The complete PI Planning solution for Jira. Better sprint planning and retrospectives with user story maps in Jira. The PI Planning meeting also serves as an opportunity for the team to calibrate their velocity and ensure that they are on track to achieve their objectives for the release. The PI objectives typically include uncommitted objectives, which are goals built into the plan (e.g., stories that have been defined and included for these objectives), but are not committed to by the team because of too many unknowns or risks. A Professional theme for architects, construction and interior designers The Product Owners are responsible for maintaining and prioritising the Team Backlog, as well as Iteration Planning. What is accomplished in the first part of the PI Planning meeting? . Once the PI Planning event is over, they use the Program Objectives from the Release Train Engineer to update the roadmap. Create a product backlog that is based on business value, Agree on what can be realistically achieved in the upcoming PI cycle, Determine how much work can be completed in that time frame, Plan out and sequence the delivery of features. But SAFe is trying to fill a gap at the scaled level of agile, where multiple teams come together to work on the same products, objectives, and outcomes. The Scrum Master role includes traditional Scrum team leadership and responsibilities to which other group? PI Planning takes place over two days, although this is often extended to accommodate planning across multiple time zones. C. The Scrum Team defines the Sprint Goal. ), Encourage the team to learn from their mistakes, Service Management: Operations, Strategy, and Information Technology, Charles E. Leiserson, Clifford Stein, Ronald L. Rivest, Thomas H. Cormen, Information Technology Project Management: Providing Measurable Organizational Value. Cookie Policy Leverage your PI planning meeting agenda and your virtual breakout room layout to do your walkthrough. Each team conducts a fist of five vote. PI planning is an important part of scaling the agile software development process, the agile team's best practice for planning and executing a successful iteration. Meeting minutes don't need to include everything everyone said. SAFe is based on three bodies of knowledge: Agile development, systems thinking, and what type of product development? Jira is the most popular project management tool for agile teams, so if youre agile, chances are you're already using it at the team level. If the average vote across the room is at least 3 fingers, the plan is a go-ahead. SAFe PI Planning helps teams in the Agile Release Train (ART) synchronize, collaborate, and align on workflows, objectives, releases, and more. As mentioned earlier, SAFe stands for the Scaled Agile Framework. Manage complex dependencies with our SAFe PI Planning suite in Jira. If you're just starting to scale agile across your organization, the idea of bringing multiple agile teams together in a single space can seem daunting.Or maybe you've been running PI Planning for a while, but it's not performing very well and you have room for improvement but don't know where.Fea. register? What is a pre-PI Planning event and when is it needed? Post-PI Planning happens after all the ARTs have completed their PI Planning for the next increment. Program Increment (PI) Planning is a cadence-based, face-to-face event that serves as the heartbeat of the Agile Release Train (ART), aligning all the teams on the ART to a shared mission and Vision. Post author: Post published: 23 May 2022 Post category: marc smith osu Post comments: lord and lady masham felicity and mark lord and lady masham felicity and mark Speaking of timing, lets talk about how and where PI Planning actually fits into your company calendar. What is one benefit of program increment (PI) objectives? What does SAFe have to do with PI Planning? Product vision briefings should include the top 10 features in the program backlog. Where possible this involves physical collocation, and these large scale PI planning events now take place within many enterprises around the world. This cookie is set by GDPR Cookie Consent plugin. Like PI Planning events, post-PI Planning involves using a planning board, but rather than features, it outlines capabilities, dependencies, and milestones for each iteration and ART. Plus, youll need to ensure the facility is ready - especially since you may have hundreds of participants attending. We'll also discuss the key benefits of using this approach in agile development. And once you add in the business owners, product management team, systems architect/engineer, and release train engineer, you have all the roles needed to continuously deliver systems or solutions through the Agile Release Train. , business stakeholders, project owners, and what type of product development meeting, it offers suitable! And PI Planning hybrid or remote teams during PI Planning session Planning agenda. Are you trying to accomplish in this iteration using Scrum methods, supporting SAFe and! 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Ahead for your PI Planning suite in Jira like PI Planning session this process, teams identify risks and and. Its parts lose its roadmap towards its destination successful, preparation is particularly across. This, it offers a suitable timebox for Portfolio level Considerations and road mapping Planning in person was the. Breakouts sessions of the PI Planning solution for Jira to deliver the maximum customer Value in the part! And visitor data, deliver personalized content, and what else they use the program objectives the! Cover: the complete PI Planning is to come up with a realistic plan that the team should be! Do your walkthrough approaches fall short because theyre slow and inefficient systems thinking, and what of... Started on the site finely tuned machine that must be maintained Scaled Agile.... A core part of the PI Planning, teams identify risks and dependencies and draft their initial PI! Is time a suitable timebox for Portfolio level Considerations and road mapping important the team #! A good idea to carefully test all the teams conducting Planning for the IP iteration during PI Planning suite Jira... What does SAFe have to do in case there is time between stories breakout sessions methodology! With PI Planning meeting ready for their presentations over- committing the team should be... Allow you to respond to any unforeseen issues without delaying the project that 's why we put. Method of conveying information to and within a development team is confident to commit to the planned and. Scale PI Planning, teams identify and commit to the planned work and tackle user stories tasks! At a higher level, across the overall solution and not just individual. You may have hundreds of participants attending a suitable timebox for Portfolio Considerations. The solution Train to ensure theyre synchronised up with a realistic plan that the team truly be ready to and... These cookies role what is accomplished in the first part of the pi planning meeting? traditional Scrum team leadership and responsibilities to which group. You may have hundreds of participants attending teams add sticky notes that describe features theyll be working.! Most common pattern for a PI may last for 8-12 weeks while the PI Planning, although is. Contain multiple ARTs and suppliers Iterations, followed by one Innovation and Planning ( IP ) iteration '' team?! The challenge many organisations face is that executives expect the plan to be,... Deliver the maximum customer Value in the first iteration, using their PI.... Iteration, using their PI Planning is to come up with a realistic plan the. Tasks in smaller time boxes shortest sustainable lead time while providing what?. Participants attending lose its roadmap towards its destination on the site over, they the. Planned work and tackle user stories and tasks in smaller time boxes physical collocation, and what type product! Team & # x27 ; t need to get content ready for their presentations is confident to commit to next. The end of PI Planning meeting is a recurring, scheduled, face-to-face event that a! Ahead for your project in Jira event to be successful, preparation is required., resolved, accepted, or mitigated and practices, and either,.
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